Rules and Regulations

Vena Nation Conference Early Bird Sweepstakes: Official Rules

How to Enter. You will be entered in the Early Bird prize Sweepstakes automatically if you register as an attendee at the 2019 Vena Solutions’ Annual Users’ Conference by February 28, 2019. You also may enter the Sweepstakes by sending a stamped postcard with your name, primary e-mail address, date of birth, daytime phone number, and street address to the following address: Vena Solutions Inc., Suite 1125, 1971 Western Avenue, Albany, New York, 12203. All valid entries received by Vena Solutions by 11:59 p.m. Eastern Time on February 28, 2019 (“Entry Deadline”) will be eligible for a drawing to win a pair of Apple Airpods, JBL wireless headphones, or Sonos One smart speaker (the “Prizes”). Vena Solutions assumes no responsibility for late, lost, damaged, misidentified or misdirected entries. No Purchase Necessary. No purchase is necessary to enter or win, and purchase will not improve your chances of winning.

Eligibility. You must be at least 18 years of age or older at time of entry. If 18 is not the age of majority in the jurisdiction in which you reside, you will need to obtain permission from your parent/legal guardian in order to enter and to be declared a Prize Winner. Limit one (1) entry per person. Multiple entries will be disqualified. The Sweepstakes is void where prohibited or restricted by law and is subject to all applicable federal, state and local laws and regulations. Employees (and their immediate families and household members) of Vena Solutions, its parent, affiliates, and subsidiaries, advertising agencies, or promotional suppliers or persons involved in any part of the administration and execution of this Sweepstakes are not eligible.

Prizes. JBL wireless headphones for Early Bird prize #1. Sonos One smart speaker for Early Bird prize #2. Apple Airpods for Early Bird prize #3. All taxes are the sole responsibilities of the Prize Winner.

Random Drawing. Three (3) winners will be selected by random drawing, to take place during the 2019 Vena Solutions Annual User Conference in Nashville, Tennessee from all eligible entries received on or prior to the Entry Deadline. Odds of winning a Prize depend on the number of eligible entries received. You need not be present to win. Assuming a 10% response rate, the odds of winning are 1:75 for the Prize.

Conditions of Participation. Participants agree to be bound by these rules and all decisions of Vena Solutions’ Sweepstakes judges, whose decisions will be final. As part of the Sweepstakes we will ask you for contact information such as your name, address, and e-mail address to administer the Sweepstakes, send you promotional mails, notify winners, and make the winners’ list publicly available pursuant to applicable laws. Participants submitting a survey hereby grant to Vena Solutions the right to use the information provided in the survey for advertising and marketing purposes to improve our products and services. Prizes must be claimed within thirty (30) days of first attempted notification or will be forfeited. All entries become the property of Vena Solutions and will not be acknowledged or returned. Vena Solutions shall not be responsible for registration errors or for lost, late or misdirected mail (including e-mail), or telecommunication or computer hardware or software failures. If, for any reason, the fairness or integrity of the Sweepstakes becomes compromised, Vena Solutions reserves the right to terminate or modify the Sweepstakes, and to disqualify any individual who tampers with the entry process or the administration of the Sweepstakes.

Disputes. Participants agree that (a) any and all disputes, claims and causes of action arising out of, or connected with, the Sweepstakes or any prize awarded shall be resolved individually, without resort to any form of class action, and exclusively by the appropriate court located in New York, New York; (b) any and all claims, judgments, and awards shall be limited to actual out-of-pocket costs incurred, including costs associated with entering this Sweepstakes but in no event attorneys’ fees; and (c) under no circumstances will Participant be permitted to obtain awards for, and Participant hereby waives all rights to claim, punitive, incidental, and consequential damages and any other damages, other than out-of- pocket expenses, and any and all rights to have damages multiplied or otherwise increased. SOME JURISDICTIONS DO NOT ALLOW THE LIMITATION OR EXCLUSION OF LIABILTY FOR INCIDENTAL OR CONSEQUENTIAL DAMAGES, SO THE ABOVE MAY NOT APPLY TO YOU. All issues and questions concerning the construction, validity, interpretation and enforceability of these Official Rules, Participants’ rights and obligations, or the rights and obligations of Vena Solutions in connection with the Sweepstakes, shall be governed by, and construed in accordance with the laws of the State of New York without giving effect to any choice of law or conflict of laws rules.

Prize Notification. Upon drawing, the Prize winners will be notified in person or by e-mail (if available) or mail, if either Prize winner is not in attendance at the conference. Vena Solutions makes no warranties with regard to the Prizes. The Prizes are not transferable and the winners have no right of substitution (in cash or otherwise).

Announcement of Winners. The Prize winners will be announced after the Prize draws during the 2019 Vena Solutions Users’ Conference in Nashville, Tennessee.

Sponsor; Trademark. This Sweepstakes is sponsored by: Vena Solutions Inc., Suite 1125, 1971 Western Avenue, Albany, New York, 12203. JBL is a trademark of Harman International Industries, Incorporated. Apple Airpods and the Apple logo are trademarks of Apple, registered in the U.S. and other countries. Sonos and Sonos product names are trademarks or registered trademarks of Sonos, Inc.

Vena Nation Conference Cancellation Policy

A refund will be issued for conference passes and training passes if written notice of cancellation is received by April 5, 2019, less a $100 USD transaction fee per registrant. Conference passes can be transferred to a colleague, at no cost and with written notice, any time up until May 10, 2019.

We regret that no refunds can be given after April 5, 2019. If no cancellation notice has been received in writing (to by this date, invoiced amounts will be payable in full regardless of whether or not the delegate attends the event.

Vena Solutions reserves the right, in its sole discretion, to deny conference registration to any individual. If access is denied for any reason, payments collected will be promptly refunded.

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